About us

About us

The Health Archives and Records Group exists to support the work of archivists and records managers working with collections relating to medicine and health. The Group focuses on networking and support around standards, but also highlights issues of pressing importance to the sector, including changes to the law and frequent NHS reorganisations, which often generate new records.

Aims of HARG


  • facilitate the networking, collaborating and sharing of information between those responsible for health records and archives 
  • raise the profile of records and archival issues within the health sector 
  • contribute to the development of standards and best practice 
  • promote best practice in the creation and management of records documenting the work of organisations and individuals in the health sector, throughout their lifecycle 
  • promote the use and value of health archives both within and outside the health sector 
  • liaise and collaborate with related professional bodies on issues of shared concern. 


Our activities

  • regular liaison and meetings with other bodies with mutual concerns and interests, such as The National Archives 
  • helping people who have enquiries connected with health archives and records 
  • meeting two times a year to enable members to discuss issues of concern and interest and to network 
  • maintaining an e-mail distribution list to provide members with advance notice of meetings and news of activities and events of interest. 


Membership of HARG is free and involves no formal commitment. Members come from a wide range of backgrounds and organisations; membership is not restricted to archivists, and welcome any person interested in health records. If you are interested in joining HARG, please send an email to our administrators, archives@rcn.org.uk, and they will add you as a member. Alternatively, you can subscribe to our JISCMAIL group, HEALTH-ARCHIVES-RECORDS-GROUP.  

Benefits of membership

  • HARG listserv (HEALTH-ARCHIVES-RECORDS-GROUP), provides relevant information, help and the latest news. This is specific to health archives and records, and therefore you would not receive lots of emails to fill your inbox!
  • Networking, sharing information and discussion at HARG general meetings, which are held two times a year at a variety of locations (including outside London). All members are encouraged to attend the meetings. If you think you might be interested in joining and would to attend a meeting to learn more about the Group then you can do so. 
  • Presentations given by guest speakers at HARG general meetings. 
  • Opportunity to host future meetings, place blog posts and news articles on the group website.

Privacy and cookies

Privacy and cookies

This privacy policy explains how we use any personal information we collect about you when you join the group or use the website. 

What information do we collect about you?

We collect information about you when you add a comment or upload content to the website (e.g. add text and photos) or sign up to our mailing list, JISCMAIL group, HEALTH-ARCHIVES-RECORDS-GROUP. The information we collect is your name and e-mail address. 


How will we use the information about you?

We collect information about you so that our website editors can contact you about your comment or contribution if necessary. We may publish your name on the website alongside the comment or contribution. We will not publish your e-mail address.  We will not share your information with any third party. 


How long will we keep the information about you?

Because we aim to preserve the content of the website as a historical archive, this information will be stored indefinitely, alongside the comment or contribution you have submitted. 

Subscribers to the mailing list will have their personal information retained as long as they retain an active relationship with HARG. To unsubscribe from the mailing list please contact archives@rcn.org.uk


Access to your information and correction

You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please contact us at archives@rcn.org.uk.  You may ask us to correct or remove information. 

Use of cookies

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. 

The cookies that this site may store on your computer are listed below.

When leaving a comment, WordPress stores up to three cookies in order to remember your details and save you from having to type them in every time:

  • comment_author (expires after one year)
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When registering and logging in to add and edit content in the /wp-admin/ area of the site, WordPress stores up to four cookies:

  • wordpress_xxxx (expires after two months; xxxx is a 32 character randomly-generated sequence)
  • wordpress_logged_in_xxxx (expires when you close your browser)
  • wp_settings-1 (expires after one year)
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On sites where the Google Analytics tracking system is active, the following cookies may be set: _utma, _utmb, etc (these expire after two years).

Please also note that most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org

Web site tracking

Whenever you visit our web site, our host server automatically records each page you visit and the IP address from which you are connecting to us. It also records other information, including your operating system, your web browser, and the web site from which you followed a link to this website (if any). 

Additionally, the Google Analytics reporting system may be active. This information is only gathered to establish general usage trends for the site, not to find out information about individual users. 

To opt out of being tracked by Google Analytics across all websites visit http://tools.google.com/dlpage/gaoptout

Other websites

Our website contains links to other websites. This privacy policy only applies to this website so when you link to other websites you should read their own privacy policies. 

Changes to our privacy policy

We keep our privacy policy under regular review and we will place any updates on this web page. 

How to contact us

Please contact us archives@rcn.org.uk if you have any questions about our privacy policy or information we hold about you. 

This page was last updated on 23 May 2018.